TERMS OF SERVICE

POLICY UPDATES – may be shown at the bottom of this page.

Additional terms listed when booking online.

• Availability Guarantee: We respectfully ask that you book as far in advance as possible so that we can guarantee a cleaning timeslot. If you book sooner than 24 hours in advance, we will try our best to accommodate but cannot guarantee availability! Same day bookings will be prioritized for regular clients before occasional clients should there be limited availability.

• Laundry: If there is excessive laundry in the unit or the machines on-site are not capable of drying before the other tasks on the cleaning checklist are completed, the client acknowledges that the cleaning crew may surpass the cleaning deadline and fees may be applied (better we finish the work then leave beds unmade). Let’s be clear, we aim for this to never be an issue. If you know your machines are not capable of washing and drying a large load in under 90 minutes, give us a call and we will work out the details. Please note that our cleaners do not bring cash and can use laundromats only if there is money/card/arrangement with the laundromat.

• Garbage/Recycling: If these items are requested to be left outside on days not approved by the city/municipality or other, and a fine is received by our company, we will charge the cost of this fee plus $25 for processing to our clients. Please leave details for where you would like these items placed and we will follow your direction. As short-term rental guests may mix recycling, compost and garbage, we are not liable for fines associated with this and will not rearrange the mixed rubbish.

• Damages: Our cleaning teams will be on the lookout for any damages caused by the previous guests. However, it is not always possible to identify every damage. We are not liable for any damages caused by the guests which are not reported.

• Cleaning Timing: We will try as much as possible to start at the exact scheduled time, but reserve the right to start anytime after 11h00 to finish by 15h00 (unless OFFPEAK is used, in which case we will finish by 15h00 and start anytime after the off-peak time you picked). Our guarantee is that the unit will be cleaned before 15h00. For a different arrangement, please contact our support time for the arrangements or add this detail to your booking. Feel free to ask us about our off-peak pricing. OFFPEAK discount is for Standard Short-Term Rental Cleaning only. Deluxe and Hourly service do not come with this discount or the guarantee of 15h00 finishing time. Guest – Hourly Cleaning is booked for a specific time and we will arrive within 30 minutes of the time booked and stay for the amount of time booked and will be charged exactly as booked.

• Cancellation Fee: If the cleaners arrive and there is no key in the lockbox (designated secure area) or they cannot get in for whatever reason outside of our control or “acts of god”, we will charge a 50% cancellation fee (our discretion). The cleaners cannot wait extended periods of time for the retrieval of the key to enter. If a booking needs to be cancelled for whatever reason, for reasons such as guests extending their stay or an incorrect booking, and the crew goes to the unit, we will charge a 50% cancellation fee. This fee is also charged for services that are not canceled 48 hours before service. Please note that the cancellation fee will be charged if we suspect or verify the presence of bed bugs on site and the cleaning will not be done. Abusive remarks during a cleaning could result in the cleaner(s) leaving and full payment being collected for service. If guests refuse to our allow our entry at the scheduled time, we may be forced to leave without cleaning. Otherwise, we may be slowed by their presence and require the $25 charge.

• Loss of Revenue: We are not liable for any loss of revenue incurred by the host. We do not have any control over interactions with your guests and how things are handled, and thus are not liable for any loss of revenue.

• Price: You will be charged the price you are quoted when booking, except on holidays (50% surcharge) and in the following cases when a minimum $25 fee will be charged ($25/hr, minimum 1 hour): The home is in bad condition; post-party, disrespectful guests, large amount of guests for size of home, late departure/arrival and cleaning slowed. 2. Laundry machines not capable of washing two full bedding sets in less than 90 minutes. 3. Wrong address provided. 4. Circumstances that delay or prolong the cleaning time that are the fault of our client or their guests. 5. Our client does not add the proper details when booking, such as the number of beds, bedrooms, length of stay, or other situations. Remember, with a limited cleaning window, not having enough time to clean might mean sending another cleaner to help finish on-time. The listed cleaning time on your booking is just to help us schedule, we do not guarantee the length of cleaning or the number of cleaners. The price is a flat rate with a possible surcharge of $25 or more at $25/hr when conditions are not as expected as described above and at our discretion. Taxes are extra. Tips can be added on the following service for the cleaner of the preceding service. There is no $25 surcharge for Guest – Hourly Cleaning under any circumstance.

• Holiday Rate: We charge 150% on all local official holidays (rate shown online is the standard rate; we add 50%). If our pricing is not adjusted when you book, the rate will be adjusted when you are billed. Holidays are a great source of revenue for our clients and a very busy time for all of us. With limited staff, high demand, and holiday pay rates, our rate is increased on all holidays without exception. All services are charged Holiday Rates.

• Toiletries: Cleaners will fill all toiletries based on the supplies made available during service, but we are not responsible if supplies are low or unavailable. Should you have any specific way of displaying your products, we suggest leaving a guide in the home. Your guests will enjoy seeing this professional touch too! Also, ask about our portal creation. A space designed just for you online with all the details you want from the cleaners. Please note that we require a list of MINIMUM REQUIRED SUPPLIES from all clients on a private portal to guarantee notification at the proper time that you are running low on supplies (toiletries, cleaning tools or products).

• Wifi/TV Check: Not currently available.

• Booking Confirmation: Once an order is placed online you will receive an email confirming that your oder has been received – this booking is confirmed! Our satisfaction guarantee applies to confirmed bookings only. We reserve the right to send as many cleaners as needed for each service. Should more than 1 cleaner be sent to Guest – Hourly Cleaning services, the time will be prorated.

• Payment: Your credit card will be authorized before service and the charge will be posted after service is complete. We reserve the right to request additional funds to complete service with photo evidence that the home is in a non-standard turnover state. Should the additional time and charge not be accepted, our satisfaction guarantee is void and the agreed booking fee will be charged. Also, we may infringe on check-in times for these circumstances that are out of our control without penalty on our part. Keep in mind, we aim to schedule in a way that avoids infringing on check-out times by as much as an hour, just in case. We just want to point out that sometimes guests can ruin the experience for all of us. On official holidays, we will charge 150% our usual rate. We suggest arranging your guest bookings so that there is no turnover on holidays, but we are happy to help on holidays too. Please keep in mind that if you use a promotion code for off-peak hour discounts, we reserve the right to show up anytime from 8h00. We reserve the right to charge any credit card on file, even if not the preferred card used to book a service.

• 100% Satisfaction Guarantee: Our Guarantee is that if anything is missed on our checklist by the cleaners, we will go back to fix the problem without any additional charge or provide a 50% discount, at Send me Pros discretion. We aim to do this within 24 hours and the additional re-clean will not be charged (maximum 1.5 hours: for missed tasks and a few added details to make the guests smile). Re-cleans must be scheduled during off-peak hours and our client must arrange our access with their guests. Also, during our visit we will do our best to add some cleaning services directly for your guests to encourage a 5-star review. Re-clean request must be made within 24 hours of service to be valid without express exceptions by us and may require photo evidence. Remember, we can’t just go by what guests say, you may have to confirm this first by visiting the home and investigating the complaint to provide evidence. This guarantee does not apply to Guest – Hourly Cleaning service. Guests are NOT to be present during the cleaning. They can drop-off bags and leave. Otherwise our guarantee does not apply as they can interfere with the efficiency of the cleaning. The “length of stay” selected by the client can be verified with evidence provided to us from the booking platform when requested. The “length of stay” includes previous stays when we are not the cleaning company to clean between previous stays (in other words, if one guest stays 1 night and another 2 nights before we are scheduled to clean, and we did not clean between these guests, then the total nights stayed is 3, not 2, or the satisfaction guarantee does not apply.

• Send me Pros Promise: If we do not complete the cleaning by 15h00 or when the guests arrive, whichever comes later, you will get 50% off your cleaning service. Now that’s a promise we don’t want to break! This promise does not apply to “Guest – Hourly Cleaning” service or “Deluxe Airbnb | Short-Term Rental service”. Please note that for our promise to be applied, we require a 30 minute buffer when the client books the time and date. Also, when a client books a service past 15h00, the promise does not apply.

• Company Liability: BNB Pro Cleaning Inc., and any affiliate company or individual, take no responsibility for clients, guests, corporations, government or individual, that do not properly register their property or have no legal right to rent their property as a short-term rental or other. Should our cleaner(s) be removed from the property he/she/they is/are cleaning, the client will incur any costs associated with our presence of for legal action. We can only assume that our clients have made sure they are within their legal rights to have us cleaning in the assigned properties. As a client please be sure to get all required permissions for your rental. In Montreal, please contact the CITQ or other.

Remember we manage our cleaners and not your rental or guests. We do have nice extras like rotating your toiletries and reporting damage or the smell of smoke. If you would like to see us do more management for you, give us a call!

 

UPDATE EFFECTIVE 13.06.2018, certain policies updated, added or changed as follows – policy to be rewritten soon:

 

1. Holidays are charged with a 50% additional fee. Should we forget to block a holiday online, the additional rate will still apply. Should we forget to invoice the additional fee, we reserve the right to correct the invoice and charge at a later date.
2. Beginning with labour day this September 2018, bookings on holidays can’t be canceled without a $25 fee. As holidays are in high demand, we need to ensure that clients don’t book these days for a “just in case” option. We would like to provide a holiday on ideal days to as many staff members as possible and service clients that need us most. Note that if you cancel the holiday with less than 48 hours notice, the $25 fee is not charged, but the 50% fee will be charged.
3. Additional “holidays” will be added beyond those listed here.
– Any holiday that falls on a Saturday or Sunday, the following Monday will be considered a holiday as well as the holiday itself. Example: June 24th + June 25th, July 1st + July 2nd 2018.
– Both Good Friday and Easter Monday will be considered holidays.
– Any booking already made for June 25th of July 2nd (June 24th and July 1st fall on a Sunday) – will NOT be charged the holiday rate as you booked with our old policies. New bookings will be charged the holiday rate.
* All employees are paid 50% more wage for any holiday they work.
4. Any booking made between 11h00-15h00 can be moved to any time between 11h00-15h00. Any job booked between 8h00-15h00, can be move to anytime between 8h00-15h00. In other words, a booking made from 8h00-11h00 can be moved to 12h00-15h00, and a booking made from 13h00-15h00 can be moved to 11h00-13h00. These changes are made on our end WITHOUT PERMISSION from the client (you will receive an email for the modification). If you have expressed a check-in time of 16h00 and/or a check-out time of 10h00, you can replace the above police accordingly.
5. Bookings placed to begin between 8h00-9h00 come with a discount of $10 for OFFPEAK. Please do enter the code “OFFPEAK” when you book to receive the discount. Remember that the job can be moved to the afternoon without consent. If you do not enter the code, we will assume that you need the cleaner in the morning and we will not move the job to the afternoon without consent.
6. We reserve the right to request reservation details to determine the length of stay of previous guests at any point. The honour system works very well, but we need to ensure we give the cleaners the time they need to do a proper job.
7. Notifications of low supplies: The cleaners do their best to assume the amount of supplies that require notification. However, any client with a list of minimal supplies can send us a copy and we will add this information to your portal to significantly improve the timeliness of notifications that suit your specific experiences with guests. If you do not have a portal, please specify this in your booking notes. For example, some clients lock the majority of their supplies from guests access and need less notification time as consumption is reduced. We will send notifications by email or text.
Please see the portal page of our website for examples of supply lists.
8. We offer Deluxe Airbnb as a service for your quarterly or seasonally spring cleaning of your Airbnb units. We highly recommend this service at least twice a year or the overall turnover service quality may be reduced over time.
9. Request for service days that are unavailable online should be sent to landrew@maidhere.com. We will do our best to find a cleaner for every single service required. Please note that we request that clients do follow-up on missing service dates if you have not received confirmation of your booking. We welcome the follow-up, don’t be shy.
10. Damage and low supply: We do out best to report damage and low supplies. We also understand you are all busy. Should you need some time to restock supplies or fix damage, please let us know. This way we can ensure we don’t burden you with repeated notifications for the same issue. Also, if the supplies that are missing are absolutely essential to your guests or our cleaners, we would appreciate knowing if we need to find a way to work without the repair or supplies. We will send notifications by email or text.
11. We restrict online bookings to the following 60 days for all clients. Request for holiday cleanings must be within 60 days of the cleaning date. We will consider a request for a holiday cleaning as a confirmation of the increased rate and that the cleaning will not need to be modified, moved, or canceled (without fee). We suggest booking holidays closer to the date needed than 60 days for all clients.
12. Please do not place bookings for dates that you don’t need and add to your notes that you need a different date. We may not notice this and show up on the wrong day. If we don’t have the availability you need, please send an email.
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